amherst youth hockey
By-Laws
AMENDED AND RESTATED CORPORATE BY LAWS OF AMHERST YOUTH HOCKEY, INC.
AMENDED AND RESTATED CORPORATE BY LAWS OF
AMHERST YOUTH HOCKEY, INC.
Approved October 1st, 2018
ARTICLE I
FUNCTION:
The primary function of Amherst Youth Hockey, Inc. (The “Association”) is the commitment to organize
and conduct a complete program of recreational and competitive hockey. The Association shall operate
as a tax-exempt organization under section 501 (c) (3) of the Internal Revenue Code.
ARTICLE II
PURPOSE:
The purpose for which The Association has been organized includes the following:
To develop in each hockey participant the skills of skating, the skills of hockey, and the proper mix of
recreation and competitiveness, sportsmanship, and the concept of teamwork as outlined by the
principles of USA Hockey, Inc. American Development Model or other programs of USA Hockey, Inc.
To select, appoint and/or approve coaches, Managers, Instructors and Administrators who demonstrate
leadership to the participants, who teach the skills of skating and the game of hockey properly, and
who insure discipline in all phases of participation, before, during, and after games.
To encourage camaraderie among the players, the Coaches and their families.
ARTICLE III
SCOPE:
These governing By-Laws pertain to all Officers, Directors, Coaches, Instructors, Managers,
Administrators, participants, and families of participants of Amherst Youth Hockey, Inc.
ARTICLE IV
ORGANIZATION:
The Association will be structured in such a manner to ensure the establishment and maintenance of
a complete program of recreational and competitive hockey. This responsibility is placed directly on the
Board of Directors. The Association shall be affiliated with USA Hockey, Inc. and the NYS Amateur
Hockey Association, Inc. in accordance with their respective rules and regulations.
A. Board of Directors – Composition
The Board of Directors shall be comprised of the following members:
- Each member of the Executive Committee;
- Each House Convener; including Girls House
3. Each Travel Team Representative; Including Girls Travel
4. The ADM Coordinator;
5. The Officials Program Coordinator;
6. The Ice Coordinator;
7. The Tournament Coordinator;
8. The ACE Coordinator;
9. The Public Relations Coordinator;
10. The Equipment Manager;
11. State and National Tournament Director; and
12. At the discretion of the Executive Committee, up to three At Large Members may be
appointed to the Board on an annual basis.
13. A member of the Town of Amherst Recreation Commission, if any, as Ex- Officio.
The Board of Directors, from time to time, may contract for an Association Administrator in a non-voting
role to assist the Executive Committee in its day to day operation. Such duties shall be defined in a job
description. The Association Administrator may be contracted for until the Board of Directors terminates
the Association Administrator or terminates the position. The Association Administrator shall report
directly to the Association President.
No member of the Board of Directors may hold more than one position on the Board of Directors.
B. Committees of the Board of Directors
1. Executive Committee (Elected Members)
(a) This Association will consist of the following elected members, who are designated also as
the Executive Committee: President, Vice President – Travel, Vice President – House,
Secretary, Treasurer, and Registrar.
(b) All elected officers shall be voted upon by the Voting Membership, as herein defined, at the
Annual Meeting for a term commencing the day following the next year’s annual meeting. All
terms will be for (3) years on a staggered basis. Secretary and Vice President- Travel, then
President and Registrar, then Vice President- House and Treasurer. Additionally, for the year
following the Associations’ elections, the two newly elected members shall serve prior to
taking office as “Elect” members and serve as a non-voting member in that capacity for the
purpose of learning the position and making for a smooth transition. A member of the
Executive Committee may hold an office and an “Elect” position for a different office during
the same year.
(c) No elected officer may hold the same office on the Executive Committee for more than two
consecutive full terms.
(d) The President, Vice President-Travel and Vice President-House may not hold the following
Positions:
Travel Team Head Coach
Travel Team Manager
House League Team Head Coach
(e) It is the responsibility of the incumbent Executive Committee, by its Secretary, to publicize
on the Association website and/or other locally available media, as reasonably necessary,
the offices to be elected at the upcoming Annual Meeting. These offices will be publicized at
least thirty (30) days prior to the Annual Meeting. This publicity will include the offices to be
elected and the instructions indicating what information is required in order for someone to
be placed on the ballot, as indicated below.
(f) The newly elected Executive Committee shall meet within forty-five (45) days following the
Annual Meeting for the purpose of electing by majority vote of the Executive Committee,
the following Board Members: ADM Coordinator, Ice Coordinator, Officials Coordinator,
ACE Coordinator, Public Relations Coordinator, Equipment Manager, House Conveners,
and Travel Representatives. The remaining Board Members shall be appointed and
approved prior to the first full Board Meeting of the upcoming hockey season.
(g) The Executive Committee shall have the power to bind the Organization by a vote of a
majority of the Committee provided a quorum is present.
2. Audit and Finance Committee:
This committee shall oversee the accounting and financial reporting processes of the
organization and the audit of its financial statement. It shall be composed of only Board
Members including the Treasurer and President. It shall, as the law may require, annually
retain or renew the retention of an independent auditor; and review with the independent
auditor the results of the audit. The Committee will report to the Executive Committee and
the Board, and file such reports with the Attorney General, as required by law.
3. Corporate Compliance and Governance Committee:
This committee shall be composed of at least three Board Members and shall be responsible
for the oversight of issues regarding Corporate Governance and Compliance. Those issues
shall include the receipt and review of annual and/or Transactional Disclosure Statements,
Conflicts of Interest and Whistleblower complaints as well as such other and further issues
as the Board may from time to time assign to the committee. The committee shall only be
comprised of Board Members with a minimum of three such Members. At least one of the
Board Members shall include the President and/or either Vice President of the Board, who
shall preside over the meeting.
4. Ad Hoc Committees:
The Board and/or the Executive Committee shall establish such other committees on an ad
hoc or continuing basis as necessary to fulfill the purposes of the Corporation, and determine
their size, composition, duration, functions and procedures. This Committee shall report to
the Board and/or Executive Committee and shall have no power to bind the Corporation.
5. Nominating Committee:
(a)The President shall appoint a Nominating Committee for approval by the Executive
Committee comprised of three persons. No person then holding an Executive Committee
position for which candidates shall be sought by the Nominating Committee may serve on
the Nominating Committee. Nor shall the Nominating Committee nominate any person then
serving as a member of the Nominating Committee. The Nominating Committee shall be
appointed by no later than February 1st immediately preceding the Annual Meeting. The
Nominating Committee shall be charged with interviewing and nominating qualified
candidates for all positions on the Executive Committee that are to expire at the next Annual
Meeting. The Nominating Committee may nominate up to two candidates for any such
Executive Committee position. The Nominating Committee’s nominations are to be made by
no later than March 1st immediately preceding the Annual Meeting. Any person not so
nominated by the Nominating Committee and who desires to run for an Executive Committee
position must secure, by petition, signatures of 50 parents of participants duly registered in
the Association as of February 1st immediately preceding the Annual Meeting. The
nominating petition must contain the name of the petitioner, and the position sought, as well
as said signatures of the parents of the participants. All nominations by petition must be
submitted to the Secretary no later than April 1st immediately preceding the Annual Meeting.
The names of the nominated candidates and others who have met the petition requirements
shall be mailed to the voting members at least thirty (30) days before the Annual Meeting.
No nominations will be accepted from the floor of the Annual Meeting unless there have been
no candidates nominated by the Nominating Committee or other candidates by petition for
the position. The only eligibility requirements for a candidate so nominated from the floor are
that the candidate be an individual at least 18 years of age who participated in the current
year hockey program as an Officer, Director, administrator or coach, or who is at least 18
years of age and has a family member who participated in the current year hockey program.
(b) All candidates running for elected office will be elected by majority vote of those Voting
Members present at the Annual Meeting, except that the Vice President-Travel Team shall
be elected by a majority vote of the Travel Teams’ Head Coaches appointed for the following
hockey season, Travel Team Managers appointed for the following hockey season, and the
Board of Directors present; and the Vice President-House League shall be elected by a
majority vote of the House League Head Coaches and the Board of Directors present. In the
case where there are more than two candidates running for one office, and no one candidate
receives a majority vote, the two (2) individuals receiving the highest number of votes (plus
ties) will participate in an immediate election between (among) themselves.
6. Discipline Hearing Committee:
This committee shall be composed of an odd number of members of the Executive
Committee, but not less than three, including the President, and at least one of the Vice–
President(s). The committee shall be responsible for receiving any discipline complaints or
issues brought to the committee’s attention and to thereafter follow the procedures outlined
at Article XVII herein below. In the event the complaint shall involve the President or one of
the Vice –Presidents then that Officer shall recuse him/herself from any discussion or voting
regarding same.
7. State & National Tournament Finance Committee:
This committee shall be composed of at least five members. The committee should include
the Treasurer of AYH along with other members of the AYH Board of Directors. This
committee will be responsible for the management of all funds generated through the State
& Nationals Tournaments hosted by AYH. All requests to use funds from the State/National
account must be made to the committee for their review and approval/denial.
C. Term of Office
- The term of office of all Executive Committee members shall be from the day they are elected (or appointed, as in the case of filling a vacancy), until the Annual Meeting of the normal termination of the term of office that they occupy, as previously defined.
- The term of office of all appointed members of the Board of Directors shall be from the day they are elected/ratified by the Executive Committee until replaced by said Committee.
D. Board Member Removal:
1. Any Director may be removed for cause by a majority vote of the Executive Committee.
ARTICLE V
AUTHORITY:
The Board of Directors shall manage the Association, set the registration fees, determine ice schedules,
approve all fund-raising endeavors, approve appointments of Coaches, determine league status for the
Association’s teams, and establish rules for the conduct of the hockey program. The Board of Directors
will be responsible to the Recreation Commission for the proper use of Town facilities of which it utilizes
and for the regulations for such use.
ARTICLE VI
PARTICIPANT ELIGIBILITY:
All participants in The Association must be a member of USA Hockey, Inc.
Amherst Youth Hockey is open at all ages and all levels. There are no residency requirements.
ARTICLE VII
MEETINGS:
The Board shall meet at least monthly from September- April and at such intervals as necessary in the
off-season to properly prepare for the conduct of the program in the forthcoming hockey season.
ARTICLE VIII
CALENDAR OF EVENTS:
A full calendar of events, to indicate dates, for the remaining fiscal year will be published on the
Association website (included in the minutes) after the September Board of Directors meeting of each year.
ARTICLE IX
VOTING:
A. A quorum for the transaction of business shall exist whenever a majority of the Board of Directors
are present at the call of the meeting. Each member of the Board of Directors shall have one (1)
vote to be cast in person and not by proxy. Unless a greater vote is required by these By-Laws,
any proposal to come before the board, upon the affirmative vote of the majority of the Directors
and Officers present and voting, shall pass. Provided, however, that the power to alter, amend
or repeal The Corporate By-Laws of The Association or any of its provisions is vested in the
Voting Membership as defined herein, and shall require an affirmative vote of 2/3 of the Voting
Membership present at the meeting at which the vote takes place.
B. Action by Written Consent. Any action required or permitted to be taken by the Board may be
taken without a meeting if all members of the Board consent in writing to the adoption of a
resolution authorizing the action. The resolution and the written consents thereto by the
members of the Board shall be filed with the minutes of the proceedings of the Board.
C. Electronic Participation. Any one or more members of the Board may participate in a meeting of
the Board by means of a conference telephone, video feed, or similar communications
equipment allowing all persons participating in the meeting to hear each other at the same time.
Participation by such means shall constitute presence in person at a meeting,
D. Meeting notices, waivers of notice and authorizations to act by unanimous written consent may
be sent via fax or email.
ARTICLE X
VOTING MEMBERSHIP:
A. The voting membership of the Association shall consist of:
(1)The Board of Directors as previously defined,
(2)The Head Coach of each Travel Team (at the Annual Meeting, said vote shall be by any such
Coach appointed for the following hockey season),
(3) The Head Coach of each registered House League Team, and
(4) The Manager of each Travel Team (at the Annual Meeting, said vote shall be by any such
Manager appointed for the following hockey season
B. A Voting Member shall be entitled to only one vote at Member’s option.
C. Any issues that require a membership vote will be voted upon only by individuals indicated above
present at the meetings at which the vote takes place. Proxy votes and write-in votes are not
authorized. A quorum of the Voting Membership is required to hold a vote. A quorum is defined
as a simple majority of the Voting Membership at the time of a particular voting issue. In the
event that there is a failure to obtain a quorum, as heretofore defined, in two successive voting
meetings (Annual Meetings and/or Special Meetings), then and in that event, at the next voting
meeting (either Annual Meeting or Special Meeting) a quorum will be defined as the number of
the Voting Membership present at the time of a particular voting issue at such meeting. Proxy
votes and write-in votes are not authorized at such meeting.
ARTICLE XI
VOTING ISSUES:
A. All major issues that have Association-wide application will require a vote by the Voting
Membership. A membership vote is required for the following issues, but it is not necessarily
limited to these issues:
1. The regular election of all members of the Executive Committee of the Board of Directors.
2. Alteration, amendment, or Replacement of the Corporate By-Laws
B. The Executive Committee will make the final determination on any major issues that require a
vote of the Voting Membership and which are not specifically enumerated above.
ARTICLE XII
The Annual Meeting will be held within 45 days of the end of the USA Hockey National Championships.
The specific date will be determined by the Board of Directors and it will be provided to the Voting
Membership at least thirty (30) days prior to the date of the Annual Meeting.
ARTICLE XIII
ANNUAL MEETING:
The Annual Meeting will be held within 45 days of the end of the USA Hockey National Championships.
The specific date will be determined by the Board of Directors and it will be provided to the Voting
Membership at least thirty (30) days prior to the date of the Annual Meeting.
ARTICLE XIII
SPECIAL MEETINGS:
Special Meetings of the Voting Membership can be held at any time during the year, as determined by
the Board of Directors. The date(s) of such Special Meetings will be provided to the Voting Membership
at least fourteen (14) days prior to the date of the Special Meeting and in no case can a Special Meeting
be held within thirty (30) days from a previous Special Meeting.
ARTICLE XIV
CALENDAR:
The Fiscal Year of the Association shall run June 1st - May 31st.
ARTICLE XV
VACANCIES:
The Executive Committee, by majority vote of the remaining elected members of the Executive
Committee, shall fill any vacancies on the Executive Committee except in the case where a non-voting
“Elect” member has been elected. Then, in that case, the “Elect” member will fill that vacancy. In the
event of a tie vote, the President, at his or her discretion, shall fill the vacancy or vacancies. Those
elected to fill vacancies shall serve out the remainder of the original full term for the position which they
were appointed, so as to insure continuity of the Association. Such appointed Member may serve the
balance of the term for which he or she was appointed, and may still serve two full terms as provided
in Article IV C-1. If any appointed Board Member has two (2) unexcused absences from the Board of
Directors Meetings, his or her position may be deemed vacant and filled by a majority vote of the
Executive Board.
ARTICLE XVI
DUTIES OF OFFICERS AND DIRECTORS:
1. EXECUTIVE COMMITTEE
a. PRESIDENT:
The President has the overall responsibility for ensuring that the Board of Directors is completely
familiar with the Corporate By-Laws and Operating Rules of the Association and that the Constitution
and Corporate By-Laws and Operating Rules are carried out their full extent. The President is
responsible for the proper conduct of meetings and any election to the offices of the Association. The
President will officiate at membership and Directors’ meetings and represent the Association in all
endeavors at the pleasure of the Board of Directors. The President will ensure that the Travel Teams
and House League Teams are dealt with fairly and equally. The President shall nominate for approval
by the Executive Committee (and said approval will not be unreasonably withheld) the following
appointed members of the Board of Directors: Ice Coordinator, ADM Coordinator, Officials Coordinator,
Tournament Coordinator, ACE Coordinator, Public Relations Coordinator, Equipment Manager, State
and National Tournament Director, up to three At Large Members, and the Amherst Recreation
Commission Member, if any.
b. SECRETARY:
The Secretary will keep accurate and detailed records of the proceedings (minutes) of all regular,
elective, and special meetings of the Board of Directors. The Secretary will provide copies of the
minutes of meetings to each Director and an agenda for the next meeting within seven (7) days of the
next meeting of the Board of Directors. The Secretary will provide the minutes to be posted on the
official Amherst Youth Hockey website. The Secretary will direct correspondence as required by the
Board. The Secretary will prepare a “Calendar of Events.” The Secretary will act in place of the
President in his/her absence. The Secretary will send out any and all notices required by these By-
Laws.
c. TREASURER:
The Treasurer, as the Chief Financial Officer of the Association shall be a permanent member of the
Audit and Finance committee, is responsible for all financial matters including the collection, deposit,
and disbursement of funds, the recording and maintenance of complete financial records, the
preparation of annual budgets and the preparation and submission of all required filings pertaining to
The Association 501 (c) (3) status and annual tax returns. The Treasurer shall keep all books and
accounts, and pay all bills.
d. REGISTRAR
The Registrar is responsible for all registration procedures of the Association which include, but are not
necessarily limited to, all coaches, all participants, and certification of birth registration. The Registrar
is responsible for the collection of the registration fees from all participants in the Association and to
provide direct notification to each Coach and either the respective Travel Team Representative or
House League Convener of the eligibility of players who have not paid the required fee by the specified
date. The Registrar is responsible for filing the proper documents, registration forms, rosters and fees,
as appropriate, for any association or organization of which the Association is a member. The Registrar
will provide to the Administrators of the Association (Officers, Directors, Coaches, Managers and
Committee Chairpersons) rosters of the participants in the program that are necessary to carry out the
particular function.
e. VICE PRESIDENT – TRAVEL:
The Vice President – Travel is responsible for the overall administration and operation of those teams
designated as Travel Teams. This Vice President is responsible for ensuring that the Travel Team
Representatives are properly appointed and that they understand the duties and responsibilities of that
position. This Vice President is responsible for the timely and complete communication of all necessary
information directly to the Travel Team to which it pertains. This Vice President is responsible for
ensuring that each Travel Team Coach and his/her appointed Manager understand the duties and
responsibilities required in their respective positions. This Vice President is responsible for ensuring
that only qualified and capable Coaches are appointed to the respective teams. The Vice President -
Travel shall nominate candidates for approval by the Board of Directors for Travel Team Coaches and
Travel Team Representatives.
f. VICE PRESIDENT – HOUSE:
The Vice President – House is responsible for the overall administration and operation of those teams
which comprise the House League. This includes, but is not limited to, the timely and complete
communication of all necessary information through the House League Conveners to the Coaches.
This Vice President is responsible for ensuring that each House League Convener and Team Coach
understands the duties and responsibilities required in each of those positions. This Vice President is
responsible for ensuring that each House League Team Coach is providing the proper skating and
hockey skills and methods to the participants in the program. This Vice President is responsible for
ensuring that the House League Conveners at each level maintain an updated guidebook for their
position. The Vice President – House League Teams shall nominate candidates for approval by the
Board of Directors for House Conveners and House Head Coaches
2. BOARD OF DIRECTORS (APPOINTED MEMBERS):
a. ICE COORDINATOR:
The Ice Coordinator is responsible for the fair and equitable distribution of the ice times allocated to
The Association by the Town of Amherst. This distribution shall be made among the ADM Program,
the House League, and the Travel Teams and will be made only with the approval of the Executive
Committee. The ice times will be determined in sufficient time to be presented at immediately prior to
the start of the season. The Ice Coordinator shall not schedule ice times or activities that are not related
to The Association. The Ice Coordinator reports directly to the Executive Committee.
b. ADM COORDINATOR:
The ADM Coordinator is responsible for the overall coordination, administration, and operation of the
ADM Program as outlined by USA Hockey, Inc. The ADM Coordinator overseas the five year early
development of participants in the Novice, Micron, and Mite programs. The Conveners of Novice,
Micron, and Mite report directly to the ADM Coordinator. The will ensure that only qualified personnel
are providing the guidance and proper instruction to the participants in this program. The ADM
Coordinator is responsible to ensure that participant is receiving the proper level of instruction and
training. The ADM Coordinator reports directly to the Vice President- House.
c. HOUSE CONVENERS:
The House Conveners are responsible for procuring qualified Coaches and assign players to the teams
through a fair and equitable drafting system. The House Conveners are responsible for the overall
administration, coordination, and operation of the teams within their levels. They are responsible for
communicating all necessary information to the Head Coaches or their designated representatives
within their divisions of responsibility. They are responsible for representing their teams properly at the
Board of Directors meeting. They are responsible for establishing the procedures for the selection of
candidates for the various select teams. They are responsible for maintaining an updated guidebook
for their position. The House Conveners report to the Vice President – House.
d. TRAVEL REPRESENTATIVE:
The Travel Representatives are responsible for acting as the liaison between the Coaches and
Managers of the level they represent and the Board of Directors. They are responsible for
communicating all necessary information to the Head Coaches and Managers within their level of
responsibility. They are responsible for representing their teams properly at the Board of Directors
meetings, and for reporting back to the teams for which they are responsible for, the proceedings at
those meetings. The Travel Representatives will be nominated by the Vice President – Travel for
approval by the Executive Committee. The Travel Representatives report to the Vice President –
Travel.
e. OFFICIALS COORDINATOR:
The Officials Coordinator is responsible for the training, qualification, and assignment of all ice hockey
officials, for all scheduled House League games, at any and all levels (including “Select” team House
games). The Officials Program Coordinator reports directly to the President and Vice President –
House.
f. TOURNAMENT COORDINATOR:
The Tournament Coordinator is responsible for the overall planning, coordination, administration and
implementation of any tournament that the Association is hosting, except New York State and National
Tournaments- which shall be the responsibility of the State and National Tournament Director. The
Tournament Coordinator’s duties shall include the complete organization of the tournament and the
selection of any necessary committee members, to insure the organization and operation of a first class
event. The Tournament Coordinator reports directly to the President, the Vice President- Travel, and
the Vice President- House dependent on whether the tournament is for the House or Travel league.
g. ACE COORDINATOR:
The ACE Coordinator is responsible for the overall planning, coordination, administration and
implementation of such Association coaching education programs as outlined by USA Hockey,
including but not limited to Age Specific Modules, CEP materials, and coach certification. The ACE
Coordinator reports directly to the President.
h. PUBLIC RELATIONS COORDINATOR:
The Public Relations Coordinator is responsible for the overall enhancement of relations between the
Association and the public. The Public Relations Coordinator is responsible for the assemblage of
team, player, coach and Association news for distribution to appropriate media, schools, parents and
others interested in the sport of hockey. The Public Relations Coordinator is responsible for the
Association web site. The Public Relations Coordinator reports directly to the President.
i. EQUIPMENT MANAGER:
The Equipment Manager is responsible for the acquisition, maintenance, repair and storage of
Association equipment as shall be authorized from time to time by the Board of Directors. The
Equipment Manager is responsible for providing inventory records to the Treasurer. The Equipment
Manager is responsible for the timely reporting of equipment missing or not returned by participants.
The Equipment Manager reports directly to the President and the Treasurer.
j. AT LARGE MEMBER:
Each At Large Member shall participate in any and all Association activities as requested by the
Executive Committee. Such At Large Member shall report to the Executive Committee.STATE AND
k. STATE AND NATIONAL TOURNAMENT DIRECTOR:
The State and National Tournament Director is responsible for the bidding to receive New York State
Travel Championship play-downs, New York State Travel Championships, USA Hockey National
Championships. He/she is also responsible for the overall planning, coordination, administration and
implementation of any State or National tournament that the Association is hosting. The State and
National Tournament Director‘s duties shall include the complete organization of the tournament and
the selection of any necessary committee members, the bidding and obtaining of merchandise for sale
by the Association, the obtaining of appropriate volunteers for the sale of merchandise, the collection
of gate fees, security, and to insure the organization and operation of a first class event. The State and
National Tournament Director reports directly to the President, the Vice President- Travel, the Treasurer
and the Executive Committee and/or Board of Directors as requested by them.
ARTICLE XVII
DISCIPLINE:
a. Any Administrator, Employee, Head Coach, Assistant Coach, Trainer, Instructor, Manager, player or
other participant in The Association who fails to comply with, or who has allegedly violated any of these
Corporate By-Laws, who has engaged in conduct detrimental to The Association, or has allegedly
violated the policies and rules of USA Hockey, Inc. and/or the New York State Amateur Hockey
Association, Inc. may be suspended or banned from participation, by the Executive Committee, as
hereinafter provided.
b. For any such individual as outlined in Article XVII(a) above, he or she shall be entitled to a hearing
as hereinafter defined, following any suspension or banishment from participation.
c. Hearing Procedure: Any hearing convened under this Article XVII shall be conducted under the
following rules:
(1) Hearing Committee: Selected members of the Executive Committee and the Association
Administrator shall serve as the Hearing Committee in any such disciplinary proceeding. In the event
that the person subject to said Hearing participates in the House Program, said Committee shall include
the President, Vice President – House, The Association Administrator, if any, and at least one and no
more than three additional Members. In the event the individual subject to said Hearing participates in
the Travel program, said Committee shall include the President, Vice President – Travel, The
Association Administrator, if any, and at least one and no more than three additional Members.
(2) Hearing Time Frame: Any such hearing shall be held within fifteen (15) days of
notification to any individual subject to said hearing.
(3) Hearing Notice: The Hearing Committee shall provide at least seven (7) days’ notice of
the convening of the hearing to the individual who is the subject of such hearing, and other interested
party or parties who may be included at the discretion of the Hearing Committee.
(4) Hearing Procedure: The Party shall be afforded a fair hearing; which shall include, but
not necessarily be limited to:(i) Reasonable notice of the grounds for the proposed suspension or banishment, but
any grounds supported by the evidence presented may be considered in reaching a decision;
(ii) The possible consequences of an adverse finding; and
(iii) The reasonable opportunity to present their case and argument in accordance with
the Hearing Committee’s rules.
(5) Conduct of Hearing: The Hearing Committee may, in its discretion, hold a formal or
informal hearing, hear any evidence it believes is relevant to the issue(s) before it, place limits on time,
evidence and documentation, have witnesses or written statements, establish other hearing rules so
long as each party is treated in a substantially equal manner. The Rules of Evidence in Judicial
Proceedings shall not apply to this hearing.
(6) Decision: The Hearing Committee will use reasonable efforts to render its decision to the
parties to the hearing within five (5) business days of the close of the hearing. The decision will be
based on a preponderance of the evidence (i.e. more likely true than not true).
(7) Appeal: Any individual subject to any discipline pursuant to this Article shall have any
and all appeal rights, if any, as provided by the New York State Amateur Hockey Association, Inc.,
and/or USA Hockey.
(8) Any and all discipline for a violation of Playing Rules shall be governed by the New York
State Amateur Hockey Associations, Inc., and/or USA Hockey.
ARTICLE XVIII
CONFLICT OF INTEREST:
On an annual basis, every Board Member and/or staff person MUST complete and provide to the
Corporation, within 15 days of receipt, a fully completed and executed Annual Disclosure Statement
in such for as may be provided by the Board.
Any member of the Board of Directors, staff of the Corporation or their relatives or family members who
have or may have a direct or indirect financial interest with any business, service provider, or other
entity with whom the Corporation, by its Board of Directors, staff of the Corporation or their relatives or
family members does business with and/or utilizes for a fee, shall file with the Corporate Compliance
and Governance Committee a transactional statement setting forth the Potential Conflict and if the
person with the Potential Conflict wished to carry on the potentially conflicting business then that
member or staff person shall either recuse himself or herself from any discussion, vote, and/or final
decision to conduct business with, or utilize, such business, service provider, or other entity until such
time as the Corporate Compliance and Governance Committee shall determine whether such business
may be conducted by the committee and what other steps should be taken by the member or staff
person.
ARTICLE XIX- TERMINATION
In the event of dissolution, all of the remaining assets and property of the Corporation shall, after
necessary expenses thereof, be distributed to such organizations as shall qualify under Section 501 (c) (3) of the Internal Revenue Code of 1954, New York State Not-for-Profit
Corporation Law, as in the judgment of either the New York State Attorney General or a Justice of
the Supreme Court of the State of New York will best accomplish the general purposes for which
this Corporation was formed.
ARTICLE XX
INDEMNIFICATION:
(a) The Board shall indemnify and hold-harmless the acts and actions of the Board of Directors,
individual Directors, officers, committee members not on the Board of Directors, the staff of the
Corporation and the Corporation itself from and against allegations of negligence or any other claim
or other unintentional acts carried on in the normal course of business. Appropriate insurance or
indemnity covering all acts and actions of the Board of Directors, individual Directors, officers,
committee members not on the Board of Directors, the staff of the Corporation and the Corporation
itself, as to alleged negligence or any other claim or and other unintentional acts carried on in the
normal course of business, or any other claims, shall be provided by the Corporation in such amounts
as may be determined by the Board of Directors.
(b) The President, and any member of the Executive Committee empowered to sign checks, shall be
bonded in amounts, if any, set by the (a) Board.
ARTICLE XXI
RULES OF ORDER:
General rules of order for the Executive Committee and/or the Board of Directors will follow guidelines
as established by ROBERTS RULES OF ORDER.